Thank you for your interest in the proposed merger between Access Credit Union, Noventis Credit Union, and Sunova Credit Union.

Online Member Vote: Jan. 25-27, 2022

Online voting commences January 25, 2022 at 9:00 AM CST and will conclude during a pre-registered, virtual Special Meeting of Members on January 27, which will begin at 6:00 pm. Vote results will be announced prior to adjournment.

Why are we voting online?

Given the importance of this decision for our credit unions, the boards wanted to provide a method that would increase member engagement for the vote. By providing electronic voting from January 25-27, 2022, more members will be able to participate in this important decision. We have successfully facilitated online voting in the past with the Access/Crosstown Civic merger.

Any members who may need some assistance with voting electronically will be able to visit our branches during regular operating hours during the January 25-27 voting period.


Who can Vote?

Find out if you're eligible to vote, who can vote on behalf of your organization, and more.


How to Vote?

See what platform you can use to vote and learn how to prepare.


Special Meeting of Members

Learn more and register to attend the Special Meeting announcing the vote results.



Voting Details


All section references are references to The Credit Unions and Caisses Populaires Act (the “Act”) unless otherwise specified. The general rule, under The Credit Unions and Caisses Populaires Act, is that the right to vote derives from membership, not from the ownership of one or more shares [subsection 67(1)]. Therefore every member is entitled to one vote, regardless of the number of shares held by the member.

Who Can Vote

  • Must be a member – one share one vote.
  • Must be over the age of 18 years.
A member that is a corporation or association must appoint a representative to vote on their behalf by completing a resolution [refer to: subsection 68(1) of the Act].

Complete the Corporate Resolution form



TYPES OF CORPORATIONS OR ASSOCIATIONS

  • Registered corporations, for example:
    • ABC Sewing Inc., ABC Sewing Ltd., ABC Sewing Corporation; ABC Sewing Corp.
  • Non-profit organizations - active and organized sports teams
  • Where there are several sub accounts under the same org record (applies to corporations and non-profit organizations) that entity has one vote, for example:
    • XYZ Church Ltd may have a separate missions account, youth group account, ladies group account or Sunday School account, they are deemed to be one entity – under the primary account holder, in this case XYZ Church Ltd. and are allowed one vote.
  • Partnerships, for example:
    • Joe Smith and Jane Doe operating or trading as J & J Lawn Care

Sole Proprietorships are not considered a body corporate and are not allowed to vote. For example, Joe Smith operating or trading as Joe’s Hauling.

Proxy Voting
  • Access Credit Union’s by-laws do not allow voting by proxy
  • Not eligible for voting
    • The trustee cannot vote on behalf of the beneficial owner as that would be deemed to be voting by proxy.
  • Not eligible to vote – executors would be deemed to vote by proxy and the by-laws do not allow a proxy vote.
  • Not eligible to vote - It is the principal (the real owner) who has the only right to vote. A power of attorney is equivalent, in this respect, to a proxy, and is not permitted. The member alone has the right to vote, and if the member has ceased to have the capacity to cast a vote, the attorney cannot act on behalf of the member as proxies are not permitted.
  • The cut-off for voting eligibility is governed by Section 62 of the Act, which states that the record date for determining which members are entitled to receive notice of a meeting of members is the closing of business on the day immediately preceding the day on which notice is given.
  • Notice will be posted in the local newspapers, therefore in order to be eligible to vote the membership must have been opened (or re-opened) by the close of December 15th, 2021.
  • No member who is under the age of 18 may vote [subsection 67(1)].



​How to Vote


(site available on or after January 13)

  • Voting will be available on January 25th, 2022 from 9:00 am until January 27th at approximately 6:05 pm (once motion to cease voting is made).

    • The meeting will be held January 27th at 6:00 pm. The intent of the meeting is to provide the members the voting results. A short window during the meeting will allow for final voting.

  • Voting will be accepted electronically only:

    • Personal devices (cell phones, iPads, tablets, etc.)

    • Home Computers

    • Devices will be set up in each branch for member use, and pandemic protocols specific to social/physical distancing of the voting terminal and proper sanitization after each use, will be in place.

  • For any corporation or associations that are appointing a representative to vote, the resolutions must be received electronically by 12:30 pm on January 27th



As a way to thank you for your participation, Access Credit Union will donate $1 to a charity of your choosing. During voting, you will be asked to select a charity from the options below:

CancerCare Manitoba
Children’s Nutrition Council of Manitoba
Health Sciences Centre


Member authentication required to vote electronically:


Personal members – members will be required to enter:

  • Member # OR Debit Card # AND

  • either their date of birth or their postal code



Representatives of a Corporation or Association – reps will be required to enter:

  • Organization’s member # OR Organization debit card number AND Corporate address postal code; AND
  • Delegate credentials:

    • The representative is a member:

      • Member # or Debit Card # AND

      • either date of birth or their postal code

    • The representative is a non-member:

      • Date of birth and their postal code




HOW TO FIND YOUR MEMBER NUMBER
Members can find their member numbers in online banking or on the mobile app as follows:
Online banking >
From a browser, login to online banking;
under “My Accounts” choose one of your accounts and click on the forward facing arrow (>) to view Account Details.
Mobile App >
From a mobile device, login to mobile banking;
select one of your accounts and click on the forward facing arrow (>) to view Account Details.

 

Special Meeting of Members


A Special Meeting of Members will be held at 6:00 pm CST on Thursday, January 27th. This meeting will take place via video conference. The purpose of the meeting will be to announce results of the member vote. All members who wish to participate in the Special Meeting are required to register by January 26, 2022 at 5:00 p.m. CST.








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