Organizational Authority Resolution


Business members of Access Credit Union must appoint a representative to cast a vote on behalf of the organization.


In accordance with The Credit Unions and Caisses Populaires Act (the Act), an individual member of a Credit Union, over the age of 18, may cast a maximum of two votes for Director Elections or Special Resolutions – one for his or her personal membership, and another as a representative of a corporate body or association. Partnerships are considered associations.

All corporate or association members must delegate, by formal resolution, a representative to cast a vote on behalf of the organization. This process may involve delegating the responsibility for voting authority to alternate individuals to ensure that the two-vote maximum for an individual is not exceeded. By assigning a delegate, the individual must be over the age of 18, and can be another signor on the account, another member of the Credit Union, or a non-member. Each individual delegate may not already be representing another corporate body or association with the credit union.

    • The person to act on behalf of the corporation or association is not required to be an owner, officer or signer on the account
    • A representative may be a member or non-member.
    • NOTE: When a non-member is appointed, additional personal information along with a copy of photo ID (government issued) is required for identification purposes.
  • A member who acts as a representative of a corporation or association may not cast more than two ballots.
    • Maximum of one personal vote
    • Maximum of one vote on behalf of a corporation or association
    • Sole proprietorships without a personal membership are entitled to one vote
  • No member may represent more than one corporation or association [refer to: subsection 69(2)(b) of the Act].
    • Multiple corporations or associations cannot appoint the same individual to vote on their behalf, for example:
      • John Smith Farms Ltd appoints Jane Smith
      • John & Jane Smith Poultry Ltd cannot appoint Jane Smith
      • 57984365 Manitoba Ltd cannot appoint Jane Smith
      • Jane Smith can only represent one corporation or association

Acting in the capacity of a representative of an organization is the only scenario where a member could cast a maximum of two votes; the first vote would be on behalf of the individual’s own membership and the second would be by the same individual via appointment on behalf of the Body Corporate or Association.

To assign this delegate or representative, members can fill out the Organizational Authority Resolution form.

THE DEADLINE TO ASSIGN A DELEGATE OR REPRESENTATIVE FOR THE SPECIAL RESOLUTION MERGER VOTE BETWEEN ACCESS, NOVENTIS, AND SUNOVA CREDIT UNIONS HAS PASSED. THANK YOU FOR YOUR PARTICIPATION IN THE VOTING PROCESS.

Please note that one completed document is required for each corporate or association membership. The delegated authorities identified on the form will remain in effect until amended by the member.

If you have any questions, please do not hesitate to contact our Member Solutions Centre at 1.800.264.2926, or ask a branch representative.


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