Organizational Authority Resolution

Business members of Access Credit Union must appoint a representative to cast a vote on behalf of the organization.

All business members must delegate, by formal resolution, a representative to cast a vote on behalf of the organization.

Things to consider:
  • Delegates must be over the age of 18.
  • Delegates are not required to be an owner, officer or signer on the account.
  • A representative may be a member or non-member.
    • NOTE: When a non-member is appointed, additional personal information along with a copy of photo ID (government issued) is required for identification purposes.
  • A member who acts as a representative of a business may not cast more than two ballots.
    • Maximum of one personal vote
    • Maximum of one vote on behalf of a business
    • Sole proprietorships without a personal membership are entitled to one vote
  • No member may represent more than one corporation or association [refer to: subsection 69(2)(b) of The Credit Unions and Caisses Populaires Act].
    • Multiple corporations or associations cannot appoint the same individual to vote on their behalf, for example:
      • John Smith Farms Ltd appoints Jane Smith
      • John & Jane Smith Poultry Ltd cannot appoint Jane Smith
      • 57984365 Manitoba Ltd cannot appoint Jane Smith
(Jane Smith can only represent one corporation or association)

Acting in the capacity of a representative of an organization is the only scenario where a member could cast two votes; the first vote would be on behalf of the individual’s own membership and the second would be by the same individual via appointment on behalf of the Body Corporate or Association.

To assign this delegate or representative, members can fill out the Organizational Authority Resolution form.

The Board of Access Credit Union appreciates your engagement in the democratic process.
In accordance with the voting Notice, all Corporate resolutions must be submitted by Friday, November 24, 2023 at noon.
Members can complete the form necessary to appoint their representative: Complete the PowerForm here

Please note that one completed document is required for each corporate or association membership. The delegated authorities identified on the form will remain in effect until amended by the member.

If you have any questions, please do not hesitate to contact our Member Solutions Centre at 1.800.264.2926, or ask a branch representative.
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