Access Credit Union - Special Meeting of Members

Special Meeting of Members

Special Meeting for Members

Access Credit Union is having a Special Meeting of Members via Zoom on Thursday, October 15. The purpose of the meeting is to consider and vote upon amendments to the Credit Union’s Bylaws that will affect director qualifications and eligibility. The full text of the amendments will be sent to registered attendees. Paper copies of the proposed amendments will also be available on request.

Members are encouraged to attend the meeting and cast their vote during the virtual meeting. To gain access to the virtual meeting, eligible Members are required to register in advance.

Save the Date: Thursday, October 15, 2026

Virtual Meeting at 7:00 p.m. CDT | Registration closes at 4:00 p.m. CDT

Registration closes at 4:00 pm CDT on Thursday, October 15, 2026. For corporations who want to vote, corporate resolutions need to be received by October 15 at noon.

All verified Members will be emailed login credentials to log in to the secure meeting, and to vote during the meeting.

Download the Member Registration Guide here to see the agenda and how-to vote details.

Please note that representatives from corporations who are also attending/voting as a personal Member, will have to register separately and use a separate device in order to vote at the meeting.

FAQs

We are updating the Bylaws to remove a rule that limited who could run for the Board. Previously, people connected to real estate businesses may not have been eligible because real estate was considered a competing business. Since Interlake Real Estate has been sold, this restriction is no longer needed. Removing it may give more qualified members, including those with real estate experience, the opportunity to apply and stand for election. We are also making a few housekeeping updates to the Bylaws. These updates help make Board rules and processes clearer and include support for members who want to apply as Director candidates.

All eligible Members can vote on the proposed By-law change via electronic voting only. Only registered and present attendees will vote at the virtual meeting on a personal device (one share = one vote). Voting will end during the meeting and results will be shared. For more details on voter eligibility please see Eligibility (Who Can Vote).

All eligible Members who wish to participate in the virtual meeting and vote are required to register online here.

Registration closes on Thursday, October 15, 2026, at 4:00 p.m. CDT.

Eligibility (Who Can Vote)

GENERAL VOTING GUIDELINES

Must be a member – one share one vote.
Must be over the age of 18 years.
Members who have a joint account at legacy Sunova or legacy Amaranth share a membership number so only one member from these joint accounts is eligible to vote.

VOTING ON BEHALF OF A CORPORATION OR ASSOCIATION
A member that is a corporation or association must appoint a representative to vote on its behalf by completing a resolution [refer to subsection 68(1) of the Act].

Corporate resolutions must be submitted to Governance by October 1, 2026, at noon.
For more information, visit the Corporate Resolutions page.

TYPES OF CORPORATIONS OR ASSOCIATIONS

Registered corporations, for example:
- ABC Sewing Inc., ABC Sewing Ltd., ABC Sewing Corporation; ABC Sewing Corp.
Non-profit organizations - active and organized sports teams
Where there are several sub-accounts under the same org record (applies to corporations and non-profit organizations) that entity has one vote, for example:
- XYZ Church Ltd may have a separate missions account, youth group account, ladies group account or Sunday School account, they are deemed to be one entity – under the primary account holder, in this case XYZ Church Ltd. is allowed one vote.

Types of Businesses that are not allowed to vote as they are not considered a body corporate and are not an entity that can vote:

Sole Proprietorship/Trading As Businesses, for example:
- Joe Smith operating or trading as Joe’s Hauling

Proxy Voting

Access Credit Union’s by-laws do not allow voting by proxy

TRUST ACCOUNTS

Not eligible for voting
- The trustee cannot vote on behalf of the beneficial owner as that would be deemed to be voting by proxy (conclusion drawn in consultation with Financial Institutions Regulation Branch “FIRB”).

ESTATE ACCOUNTS

Not eligible to vote – executors would be deemed to vote by proxy and the by-laws do not allow a proxy vote (conclusion drawn in consultation with FIRB).

POWERS OF ATTORNEY

Not eligible to vote - It is the principal (the real owner) who has the only right to vote. A power of attorney is equivalent, in this respect, to a proxy, and is not permitted. The member alone has the right to vote, and if the member has ceased to have the capacity to cast a vote, the attorney cannot act on behalf of the member as proxies are not permitted.

NEW MEMBERSHIPS AND VOTING ELIGIBILITY

The cut-off for voting eligibility is governed by Section 62 of the Act, which states that the record date for determining which members are entitled to receive notice of a meeting of members is the closing of business on the day immediately preceding the day on which notice is given.
Notice will be posted in the local newspapers, therefore in order to be eligible to vote the membership must have been opened by the close of October 14, 2026.

MINORS’ VOTING RIGHTS

No member who is under the age of 18 may vote [subsection 67(1)].

TO: ALL MEMBERS OF THE CREDIT UNION

TAKE NOTICE THAT, pursuant to Section 5.3(a) of the Bylaws of the Credit Union, the Board of Directors calls upon the Members to consider and vote upon amendments to the Credit Union’s Bylaws. The meeting will be held virtually. Instructions on registration, authentication, voting process, and technical support are available at www.accesscu.ca.

SUMMARY OF PROPOSED BYLAW CHANGES
The proposed amendments to the Bylaws will affect director qualifications and eligibility. The full text of the amendments will be sent to registered attendees. Paper copies of the proposed amendments will also be available on request.

At the meeting, a presentation will be made explaining the changes and their purpose. Members will have the opportunity to ask questions during the presentation, subject to the availability of time. The Members will be asked to vote on the following motion:

to approve the amendments to the Bylaws as presented to the Members.

In attendance members may vote during the meeting. Results will be shared before the meeting is closed.

RIGHT OF DISSENT

TAKE FURTHER NOTICE THAT, under the provisions of Section 127 of The Credit Unions and Caisses Populaires Act, members have the right to dissent to the proposed amendments. If you wish to dissent, you must send a written objection to the amendment to the Credit Union at or before the meeting of Members referred to in this Notice.

All eligible members wishing to participate in the meeting are required to register online at www.accesscu.ca prior to October 15, 2026 at 4:00 P.M. CDT. Instructions for voting and asking questions will be displayed on the screen commencing at 6:45 p.m. CDT. These instructions will also be reviewed at the opening of the meeting.

More information can be found at: www.accesscu.ca.

DATED this 1st day of October, 2026

ACCESS CREDIT UNION LIMITED
By Order of the Board of Directors